Vpiši iskalni niz

Get to know our solutions

We are engaged in the establishment of document systems, and are specialised in managing documents and processes in SAP

Contact us

SAP ecosystem

The comprehensive solution architecture for the management of documents and processes in SAP shows modules in SAP on two platforms

SAP ecosystem
SAP ecosystem

Akademika (BPM) Framework is a software solution for simplified business process building within SAP based on SAP’s workflow.

More about Akademika (BPM) Framework


OpenText DocuLink is an SAP add-on, which expands the usefulness of the SAP information system through simple and transparent access to documents and data through standard SAP transactions and allows review and access to non SAP content. Sharing the business content provided by DocuLink between different applications enables businesses to make the best use of all business content wherever they are located. View of documents is shown in a very intuitive way, similar to what is used in Microsoft Windows Explorer. Like Akademika (BPM) Framework, DocuLink uses external ArchiveLink compatible repository to store documents.


The Human Resource Folders app on the OpenText DocuLink platform enables easy access to HR content from one location, no matter where the documents are located. Typification, standardisation and storage of documentation related to the recruitment process, admission to employment and termination of employment is enabled (employment contract, annexes, evidence of health checks carried out, safety and health at work training, fire safety, employee record sheets and other documentation).


With the Register of Contracts app on the OpenText DocuLink platform, easy access and review of contractual documents is ensured both by customers and suppliers by controlling/managing contractual milestones. The contractual documents can be accessed through standard SAP facilities such as the supplier card or buyer card.

At the client’s request, we also establish OpenText’s solution for invoice confirmation in SAP – VIM (Vendor Invoice Management), which is also an SAP add-on.

To manage documents and processes in scenarios that require little or no SAP connectivity, the application is introduced on the OpenText Content Suite Platform (CSP) document management system. In this case, the connection between the CSP and SAP document system is established on the basis of Web Services or REST calls.

The Incoming/Outgoing Mail app allows scanning and classification of incoming and outgoing mail within the company. Once documents with metadata have been provided, they are forwarded to the relevant recipients for the purpose of processing or document archiving. Incoming mail may be redirected to further processing if it is not possible to identify the recipient or enter the correct metadata. In the event that the incoming mail is an invoice, it continues the validation path in the framework of the Akademika (BPM) Framework. An outgoing mail book is generated with the outgoing mail.

The Contract Management app allows for a multi-level alignment of the text of contracts with appropriate functionality in the CSP document management system of the built-in versioning mode. Alignment takes place by exchanging the working space of the contract between different departments within the company. The alignment shall be followed by a validation process. Once signed by both parties, the signed contract is scanned and the documents and data transferred to SAP, where the Register of Contracts based on OpenText DocuLink is established. The contract can also be signed electronically, thus eliminating the need to scan the signed contract.

In the Validation of Internal/ISO Documentation app, the documentation is processed in the CSP document management system. Each internal document is validated at the stage of creation or individual audit thereof, in accordance with the company's internal policy. There are 3 subprocesses: document creation, document revision, and document archiving. The document shall be revised prior to its expiry. Once the document is no longer up-to-date, it is archived.

Interested in learning more about our solutions or want a free consultation?

“Non SAP” ecosystem

In the event that an ERP system other than SAP is in place, all applications offered are established on the CSP document management system, which is connected to the ERP system via online services or REST calls.

“Non SAP” ecosystem
“Non SAP” ecosystem


Interested in learning more about our solutions or want a free consultation?

Merging of documents and data

The concept of merging documents and data into one platform, no matter which app is used to access them, is based on the document management system, the OpenText ECM platform – Content Suite Platform

Merging of documents and data
Merging of documents and data

The concept of merging documents and data into one platform, no matter which app is used to access them, is based on the document management system, the OpenText ECM platform – Content Suite Platform, which is connected via standard connectors to back-end applications. Thus, we can access the same view of documents and data from the CRM system (Salesforce, Microsoft Dynamics 365), SAP, Microsoft Office 365 (SharePoint – this can be “on premise” or in the cloud, Outlook, Teams) and HRM applications (SAP SuccessFactors). Thus, the user uses the application she/he is used to, whether it be ERP SAP or CRM Salesforce, since the same view of documents and data is brought to each application, regardless of whether the application is “on premise” or in the cloud. The concept was named Extended ECM (xECM) by OpenText.

Interested in learning more about our solutions or want a free consultation?

Public institutions

In public law institutions, there is a need to set up a document management system in such a way as to allow creation and management of cases and dossiers.

The case can be presented as a folder in which documents are filed, and we combine several folders that are content-related into files dossiers.

The basis is an application to work with incoming and outgoing mail, whereby input or output documents need to be properly classified according to the classification plan and forwarded to the persons to whom the task is assigned on the basis of a signifying sign for processing.

Documents located in subjects are in the current collection of documentary material at the time of processing, and under certain conditions they are then transferred to a permanent collection of documentary material, where they are stored according to the required retention periods.

Where possible, individual procedures may only be carried out electronically, with electronic signature of the document playing the main role. 

The application supporting the described procedures was named EDS (Electronic Document System). It is based on the ECM system – the OpenText Content Suite Platform.

Public institutions that decide to implement the document management system can only purchase it from providers that have properly accredited the offered document management system with the Archives of the Republic of Slovenia. The OpenText CSP document management system (with additional components) has been properly accredited for many years.

Public institutions which choose to operate only electronically must accept the Internal Rules document. The document sets out a description of the procedures for working with the documentary material in terms of the organisation of the company and the technological suitability of EDS. At Akademika, we perform the creation of the Internal Rules document according to valid Slovenian legislation.


Interested in learning more about our solutions or want a free consultation?

OpenText Exstream

OpenText Exstream is a powerful multichannel communication platform that helps businesses process, compile and deliver highly personalised documents and messages in paper or electronic form

OpenText Exstream
OpenText Exstream

OpenText Exstream is a powerful multichannel communication platform that helps businesses process, compile and deliver highly personalised documents and messages in paper or electronic form (e-mail, web, SMS, social media). Intensive interaction with customers is enabled by automating business communication processes.

Regardless of the format, quantity and place of creation/storage of incoming digital content, it can easily be converted into effective output communication messages unified for any language field in the world using OpenText Exstream.

Interested in learning more about our solutions or want a free consultation?

We are the leading and most recognizable provider of document and process management solutions in SAP